Summer Administrative Coordinator

ORGANIZATIONAL OVERVIEW:

Girls Inc. of Upper Canada is a charitable organization that provides girls with trusting, mentoring relationships and evidence-based, hands-on programming in a pro-girl environment. We believe in girls' innate ability and, through compensatory programming, healthy risk-taking, and sustained exposure, we encourage them to trust their intuition. Our intentional programming is strengths-based and prevention-focused, and equips girls to overcome barriers to grow up strong, smart, and bold. We support girls in reaching their full potential while advocating with and for them to end inequity and discrimination. Girls Inc. welcomes all girls aged 6-18, including youth who are a part of the 2SLGBTQ+ community and/or are exploring their gender identity during their time at Girls Inc.

POSITION DESCRIPTION:

The Summer Administrative Coordinator will work closely with permanent Girls Inc. staff to support the smooth and efficient functioning of summer programs serving 200+ girls aged 6-12 at weekly camps across Leeds & Grenville.

This role provides essential operational and administrative support to both program and leadership staff, helping to maintain organized systems, clear communication, and timely completion of logistical tasks that enable high-quality, gender-specific programming. The Summer Administrative Coordinator plays a key behind-the-scenes role in ensuring summer programs run smoothly and responsively.

Responsibilities include managing daily administrative communications, organizing documents and digital files, supporting registration and payment processes, generating program documentation, administering organization surveys at camp sites, purchasing and organizing camp supplies and snacks in a proactive and cost-effective manner, and assisting with operations coordination. The Summer Administrative Coordinator may also provide on-site program support as needed to assist with smooth program delivery.

This position offers valuable experience in nonprofit administration, communications, and operational coordination within a mission-driven, intersectional feminist organization. The ideal candidate is detail-oriented, proactive, adaptable, and collaborative, with strong organizational skills and a commitment to gender equity and social justice.

This position will be funded through Canada Summer Jobs. Applicants must be 15-30 years of age and be legally entitled to work in Canada.

Position will require travel throughout Leeds & Grenville.

SKILLS & QUALIFICATIONS:

• Passion for the Girls Inc. mission and a strong interest in gender equity and social justice
• Commitment to promoting diversity, equity, inclusion, and anti-oppressive practices
• Strong organizational and time-management skills with attention to detail
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Excellent written and verbal communication skills
• Ability to work independently while collaborating effectively with a team
• Willingness to learn, take initiative, and adapt to changing priorities
• Previous administrative or office experience is an asset
• Experience using Google Workspace (Gmail, Drive, Docs, Sheets) is an asset
• Valid driver’s licence, a good driving record, and regular access to a reliable vehicle
• Current First Aid and CPR certification preferred
• Clear Criminal Record Check and Vulnerable Sector Check required

TO APPLY:

Please send a cover letter and resumé to the attention of Lesley Hubbard, Executive Director at workwithus@girlsinc-uppercanada.org

Posting deadline: Monday 16 March 2026 at 4:30pm

Job Types: Full-time, Seasonal
Contract length: 9 weeks

Pay: $17.60-$18.50 per hour

Expected hours: 28 – 35 per week

Benefits:

• Casual dress
• Mileage reimbursement
• On-site parking

Work Location: In person

For assistance applying to this position, or for any other job search related needs, please contact CSE in Kemptville at 613-258-6576 or in Prescott at 613-925-0222.