Administrative Assistant

Organization: Ministry of the Solicitor General

Division: Ottawa Carleton Detention Centre

City: Ottawa

Job Term: 2 Permanent

Job Code: C08OAD - Office Administration 08 (COR)

Salary: $24.28 - $28.23 Per Hour* *Indicates the salary listed as per the OPSEU Collective Agreement.

Posting Status: Open

Job ID: 165469

Bring your strong organizational and administrative skills to the Ottawa Carleton Detention Centre where you will provide a variety of administrative support services to the Business Administrator, Senior Management and Operational Managers.

What can I expect to do in this role?

In this role, you will:
• Manage the scheduling of meetings and conferences
• Take meeting notes and prepare meeting minutes
• Prepare correspondence, documentations and spreadsheets
• Create and maintain tracking systems in Excel
• Maintain and update an email distribution database
• Photocopy and transmit general and confidential documents
• Maintain filing systems and perform other related administrative duties

How do I qualify?

Administrative Knowledge and Skills

• You have knowledge of office administration policies, practices and procedures to provide a variety of clerical tasks
• You have knowledge of filing procedures to maintain a variety of files and records
• You can interpret and apply legislation related to confidentiality and protection of privacy
• You can use and maintain various office equipment machines (e.g., photocopier, fax machine)

Organizational and Time Management Skills

• You can manage conflicting priorities and organize work to meet deadlines

Communication and Interpersonal Skills

• You have strong writing skills to prepare and proof read a variety of correspondence
• You can respond to inquiries, and interact effectively with all levels of staff using tact and diplomacy
• You can work independently and as part of a team

Analytical Skills

• You can check documents, identify errors and ensure records are maintained with accuracy

Computer Skills

• You are proficient with computer software applications and databases (i.e., Word, Excel, Outlook) to prepare documents, reports and spreadsheets

Additional Information:

Address:

• 2 Permanent, 2244 Innes Rd, Ottawa, East Region, Criminal Record and Judicial Matters Check, Credit History Check, Local Police Databases Search, PIP/NICHE/RMS

Compensation Group: Ontario Public Service Employees Union

Schedule: 3-7

Category: Administrative and Support Services

Posted on: Friday, June 11, 2021

Note:

• In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.
  
  Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Talent Acquisition Branch (TAB), HR Service Delivery Division (HRSDD) to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.
  
  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
• N-CL-165469/21(2)

How to apply:

1. You must apply online.
2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
4. Read the job description to make sure you understand this job.
5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment Services staff will contact you within 48 hours.

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Friday, June 25, 2021 11:59 pm EDT. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

Job advertisements for positions that have been designated bilingual will be provided in both English and French on the website. Positions that are not designated bilingual are not translated and are displayed in English only on both the English and French versions of the website.

Les annonces d'emploi pour les postes désignés bilingues sont publiées en anglais et en français sur le site Web. Les annonces pour les postes qui ne sont pas désignés bilingues ne sont pas traduites et elles figurent en anglais seulement, tant dans la version française que dans la version anglaise du site.

The Ontario Public Service is an inclusive employer.
Accommodation is available under the Ontario Human Rights Code.

Note: The only website where you can apply on-line for positions with the Ontario Public Service is http://www.gojobs.gov.on.ca

For assistance with job search and application preparation, unemployed individuals are invited to register with CSE Consulting. For more information about the benefits of registering with CSE, please contact us in Kemptville at 613-258-6576 or in Prescott at 613-925-0222